How to plan and manage a project
What makes a project different from your day-to-day work is that it has a beginning and an end. To get from one to the other, a project manager must follow a sequence of steps applicable to all tasks. Some projects can be highly complex activities, involving numerous sub-tasks, intricate scheduling, and detailed monitoring. They can range from planning a company conference to producing a video or building a factory. Here, then, are the steps to follow when tackling a new project...
1. Establish your objectives.
Define clearly, in concrete terms, the purpose of the project. Write down the project specifications or the criteria for a successful outcome and ensure that they are agreed to by all parties involved. These specifications define your objectives for the project.
2. Set a deadline.
Some projects must be completed by a certain date. Your planning will hinge on this final deadline. If you have not been given a completion date, set one for yourself.
3. Identify the tasks to be done.
List everything that needs to be done on the way to final completion. It could be a long list, but it must be a complete list. Ensure nothing is missing. If you are not sure of all the tasks, go to the experts for advice. If you do not have a complete breakdown of jobs, you will have difficulty organising the project's timeline, developing a budget and handing out assignments.
